Volunteer Coordinator

To apply, please submit resume and cover letter, including salary expectations (all items are required) ​to Suzanne Ploger,
Director of Development at [email protected]. No phone calls.

​Job Title: Volunteer Coordinator
Department: Development
Reports To: Development Director
Supervises: No Supervisory Duties
Salary: Unclassified

General Summary:
Under the general direction of the Director of Development, the Volunteer Coordinator coordinates all volunteer efforts at JOURNEYS as they relate to department function and agency need. The Volunteer Coordinator develops and maintains a strategy for recruitment, training, engagement and retention of a skilled volunteer corps to support professional staff and enhance the quantity and quality of services available to clients.
 
Overview:
The Volunteer Coordinator’s main focus is volunteer coordination within the PADS Program, the HOPE Center Program, the Development Department and the Administration. In addition, there are projects throughout the year that involve volunteers from corporations, volunteer centers, schools, churches and community groups that need to be managed and coordinated. This position will also work closely with the Volunteer Orientation Facilitators to ensure that orientation is efficient and up to date.
 
Essential Requirements:

1. A Bachelor Degree in non-profit administration/management, volunteer management or a complimentary field a plus
2. Two to three years experience in volunteer management
3. Familiar with the communities within JOURNEYS service area
4. Ability to maintain appropriate boundaries with staff, volunteers and clients in all circumstances
5. Good inter-personal skills, ability to relate well with persons from a variety socioeconomic and cultural groups.
6. Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven and Commitment
7. Technological competency

Core Competencies:

1. Demonstrate effective communication skills
2. Adapt to changing work priorities
3. Maintain composure under stressful situations
4. Maintain confidentiality
5. Apply common sense understanding to carry out duties
6. Take initiative in problem solving
7. Job Type: Full-time

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VOLUNTEER MANAGEMENT | 80%

1. Work closely with all managers to ensure agency volunteer needs are being identified
2. Appropriate volunteer projects are being created to address needs
3. Standing volunteer roles are filled and appropriately scheduled
4. Create and maintain the HOPE Center volunteer schedule and ensure all shifts are filled at all times
5. Oversee “on-site” phase two training for each newly oriented and placed HOPE Center Volunteer
6. Interface with the Shelter Manager and the HOPE Center Manager to determine what shifts need volunteers and actively recruit and ensure adequate coverage at each site
7. Work with each Event Chair to determine the number and type of volunteer roles needed for event planning and “day of” event execution and ensure all roles are filled
8. Oversee and manage all volunteer projects from outside groups like “make a difference day”, corporate partner one-day volunteer projects, church impact days, etc. and ensure staff coverage for after business hour projects.
9. Field all incoming phone calls regarding all aspects of agency volunteer opportunities.
10. Oversees volunteer orientation program and training facilitators and once the Orientation Forms are returned, contact all potential volunteers within 1-2 business days
11. Maintain ongoing communication with current volunteers regarding agency updates
12. Host at least one Volunteer Appreciation Day Event per year
13. Work with staff to evaluate and provide recommendations on strategies for developing new volunteer opportunities
14. In partnership with department managers, develop internship programs that outline goals and learning objectives

 
ADMINISTRATIVE FUNCTIONS | 20%

1. Attend volunteer fairs and maintain volunteer organization memberships
2. Keep Volunteer Policy and Procedure Manual updated
3. Update and maintain the Volunteer Orientation Manual and Slide Show
4. Create the Annual Orientation Schedule and ensure proper coverage by trainers and staff
5. Periodically facilitate Volunteer Orientation Sessions
6. Collect all “on-site” Phase Two Training Forms, Volunteer Logs and HOPE Center Volunteer Hours Sheets and submit to the Database Specialist for entry into the data collection system.

Note: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Board of Directors reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
 
This work is primarily sedentary and requires travel throughout the service area as well as within the greater Chicago and Springfield areas. The work schedule varies depending on the needs and services of the organization. Evening and weekend work is necessary in order to attend meetings or to participate in events. This position will require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.