To apply, please submit resume and cover letter (both are required) to Suzanne Ploger, Director of Development, firstname.lastname@example.org. No phone calls.
Job Title: Government Grant Associate Department: Development Reports To: Director of Development Supervises: No Supervisory Duties Salary: Unclassified
General Summary: Under the general direction of the Development Director, the Government Grant Associate is responsible for the overall success in securing and managing federal, state, and local government grants, including writing, completing reports/billings, and coordinating grant audits and site visits.
Overview: Reporting to the Director of Development, the Government Grant Associate plans and executes all government grant program applications and reporting. The Government Grant Associate will also pay particular attention to fostering relationships with government program staff at all levels of government. Through the use of detail-oriented organization, proficiency of technology, and strong written and oral communication skills, this position will enable JOURNEYS | The Road Home to reach its fund-raising goals and continue to strengthen and build new strong governmental relationships.
Essential Requirements: 1. Bachelors Degree in Marketing, English, Communications, Business or related field 2. Two years experience in grant writing and/or government contracts 3. Fully proficient with Microsoft Office 365, including Word and Excel and online Grant application/reporting platforms 4. Financial acumen sufficient to understand and assist with budgets, budgeting, financial reporting and government financial regulations 5. Familiar with the communities within JOURNEYS service area 6. Excellent written and verbal communication skills 7. Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven, and Commitment
Core Competencies: 1. Demonstrate effective communication skills 2. Adapt to changing work priorities and maintain composure under stressful situations 3. Maintain confidentiality 4. Demonstrated ability to effectively manage time and multiple projects, and meet deadlines with a strong attention to detail 5. Demonstrated experience working with government contracts, grant proposals, and reporting processes using best practices of grant preparation and administration 6. Excellent writing, technical, analytical, conceptualizing, project management and research skills 7. Use common sense understanding to carry out duties and take initiative in problem solving Essential Functions:
1. GRANT WRITING | 45% a. Research, explore, identify, and cultivate funding opportunities from state, federal, and local government agencies and review opportunities with Director of Development b. Maintain updated knowledge of government grant requirements, allowability and compliance expectations. Ensure compliance with funder requirements, policies and procedures c. Responsible for full grant cycle management of government funders and funding sources d. Write and submit applications in response to government grant opportunities e. Maintain positive relationships with program leadership to support grant reporting and proposal development
2. REPORTING AND BILLING | 45% a. Manage timely completion of grant reports and renewal applications b. Monitoring spending of grants versus budget. Work with program managers and Finance staff to forecast grant spending. Propose and submit amendments when necessary c. Collaborate with Finance staff in the preparation of budgets, to include inputting budget data and narratives into budget forms for proposals and ensure that expenses are accurately reported and allocated per funding guidelines d. Work with program staff to collect and report on previous and current year’s outcome measures and achievements as required by funding sources e. Respond to all grant inquiries through written correspondence, telephone contact, personal contact, and email
3. ADMINISTRATIVE FUNCTIONS | 10% a. Keep an organized and detailed grants calendar to assure that applications, reports, and billings meet deadlines b. Maintain organized and detailed audit ready government grant files for all grants c. Coordinate and attend government funding site monitoring visits and audits d. Attend meetings and trainings in respect to government grants and funding e. Assist Finance staff in compiling grant data as necessary for annual financial audits f. Interface with other professionals through workshops and networking meetings
Note: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Board of Directors reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
This work is primarily sedentary and requires travel throughout the service area as well as within the greater Chicago area. The work schedule varies depending on the needs and services of the organization. Evening and weekend work is necessary in order to attend meetings or to participate in events. This position will require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.