Job Title: Event Coordinator Department: Development Reports To: Development Director Supervises: Not Applicable Salary: $30,000-$32,000
General Summary: Under the general direction of the Director of Development, the Event Coordinator is responsible for the overall success of the administrative duties for the agency’s largest fundraising events, third party events, and volunteer events.
Overview: This position serves as a liaison position between the organization, board, volunteers and community when planning, organizing and executing events. Through the use of detail-oriented organization, event planning and creation, proficiency of technology, and strong written and oral communication skills, this position will enable JOURNEYS | The Road Home to reach its fund-raising goals and continue to strengthen and build new strong community relationships.
Bachelors Degree in Marketing, English, Communications, Event Management or related field
Two years experience in event management
Knowledge of donor database and event software
Must have valid driver’s license and be at ease with driving
Familiar with the communities within JOURNEYS service area
Excellent written and verbal communication skills
Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven, and Commitment
Demonstrate effective communication skills
Adapt to changing work priorities
Maintain composure under stressful situations
Apply common sense understanding to carry out duties
Take initiative in problem solving
EVENT PLANNING | 70%
Work with Event Chairs to execute the agency’s three major fundraising events to include BID For HOPE, Superhero 5K, and the Women’s Luncheon
Primary lead on secondary Agency events such as Annual Meeting
Create new events to target identified populations and Agency milestones
Secure sponsors as well as monetary and in-kind donations in support of all events
Work with and maintain good relationships with all event donors, sponsors, and vendors
Work with the Volunteer Coordinator to execute volunteer service days and events
Work with the Young Professionals Board to execute fund raising and outreach events
Initiate and coordinate secondary events, such as third party, shop & share, and other special fundraisers
ADMINISTRATIVE FUNCTIONS | 30%
Maintain full and complete records for all event processes, contracts, and donor information
Coordinate with Marketing & Development Associate on all needed collateral materials and scheduling for promotion of all agency events
Execute the process of receiving and batching in-kind and monetary donations for events
Work within the donor database to facilitate mail merges for all event communications
Attend the JOURNEYS Young Professionals Board Meetings as event liaison
Administrative Assistance to the Director of Development
Note: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Board of Directors reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
This work is primarily sedentary and requires travel throughout the service area as well as within the greater Chicago area. The work schedule varies depending on the needs and services of the organization. Evening and weekend work is necessary in order to attend meetings or to participate in events. This position will require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.