Job Title: Event Coordinator Department: Development Reports To: Development Director Supervises: Not Applicable Salary: $32,000
General Summary: Under the general direction of the Director of Development, the Event Coordinator is responsible for the overall success of the administrative duties for the agency’s largest fundraising events, third party events, and volunteer events.
Overview: This position serves as a liaison position between the organization, board, volunteers and community when planning, organizing and executing live and virtual events. Through the use of detail-oriented organization and record-keeping, event planning and creation, proficiency of technology, and strong written and oral communication skills, this position will enable JOURNEYS | The Road Home to reach its fund-raising goals and continue to strengthen and build new strong community relationships.
Essential Requirements: 1.Bachelors Degree in Marketing, English, Communications, Event Management or related field 2.Two years experience in event management 3.Knowledge of donor database and event software 4.Must have valid driver’s license and be at ease with driving 5.Familiar with the communities within JOURNEYS service area 6.Excellent written and verbal communication skills 7.Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven, and Commitment 8.Technological competency and willingness to learn new platforms
Core Competencies: 1.Demonstrate effective communication skills 2.Adapt to changing work priorities 3.Maintain composure under stressful situations 4.Maintain confidentiality 5.Apply common sense understanding to carry out duties 6.Take initiative in problem solving
EVENT PLANNING | 70% a.Work with Event Chairs to execute the agency’s three major fundraising events to include BID For HOPE, Superhero 5K, and the Women’s Luncheon b.Primary lead on secondary Agency events such as Annual Meeting c.Create new live and virtual events to target identified populations and Agency milestones d.Assist in developing timelines, organizational plans, and internal communications for all live & online events e.Respond to event inquiries and assist event participants with registration or with peer-to-peer donation software like Give Smart f.Facilitate outreach to businesses, clubs, etc. to encourage their participation and/or promotion of JOURNEYS events g.Secure sponsors as well as monetary and in-kind donations in support of all events h.Work with and maintain good relationships with all event donors, sponsors, and vendors, i.Keep track of all 3rd party events, providing prompt assistance when needed, and generating thank you emails to acknowledge donors j.Work with the Volunteer Coordinator to execute volunteer service days and events k.Initiate and coordinate secondary events, such as third party, shop & share, and other special fundraisers l.Assist JOURNEYS YPB (Young Professionals Board) with events and fundraisers
ADMINISTRATIVE FUNCTIONS | 30% a.Maintain full and complete records for all event processes, contracts, and donor information b.Coordinate with Marketing & Development Associate on all needed collateral materials c.Assist Marketing & Development Associate with the marketing and promotion of events d.Responsible for keeping all event documents updated and organized e.Assist in backend setup of all online events, quality assurance, and user testing of online event platforms and processes f.Execute the process of receiving and batching in-kind and monetary donations for events including the input tickets sales and event revenue g.Work within the donor database to facilitate mail merges for all event communications h.Required attendance at the JOURNEYS Young Professionals Board Meetings as event liaison i.Administrative Assistance to the Director of Development
Note: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Board of Directors reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
This work is primarily sedentary and requires travel throughout the service area as well as within the greater Chicago area. The work schedule varies depending on the needs and services of the organization. Evening and weekend work is necessary in order to attend meetings or to participate in events. This position will require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.