Employment Opportunities

Grant Associate

To apply, please submit resume and cover letter (required) to [email protected]. No phone calls.

​Job Title: Development Administrative Assistant
Department: Development
Reports To: Director of Development
​Supervises: No Supervisory Duties
Salary: $37,000

General Summary:
Under the general direction of the Development Director, the Development Assistant provides administrative support to the Development team. The Assistant will ensure that the administrative processes which support the fundraising effort run efficiently and performs routine duties to support the Development department in providing high-level delivery of donor service.
 
Overview:
Reporting to the Development Director, the Development Assistant enters data and donations into the donor database and the client services database, runs quality assurance reports as directed, and pulls addresses for mailings as requested. Through the use of detail-oriented organization, proficiency of technology, and strong attention to quality and accuracy, this position will enable JOURNEYS | The Road Home to reach its fund-raising goals and continue to strengthen and build new strong community relationships.
 
Essential Requirements:

1. A minimum of two years’ administrative experience
2. Demonstrated ability to work in a fast-paced environment, manage multiple priorities and complete projects
3. Technological competency and willingness to learn new skills
4. Ability to work independently, solve problems and actively seek assistance when needed
5. Strong attention to detail
6. Discretion and confidentiality with respect to donor records
7. Familiar with the communities within JOURNEYS service area
8. Excellent written and verbal communication skills
9. Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven, and Commitment

 
Core Competencies:

1. Adapt to changing work priorities
2. Maintain composure under stressful situations
3. Maintain confidentiality
4. Apply common sense understanding to carry out duties
5. Take initiative in problem solving

 
Essential Functions:

1. GENERAL ADMINISTRATIVE & DATABASE SUPPORT | 80%
   1. Record and track donations in donor database
   2. Generate acknowledgements/thank you’s to donors
   3. Respond to all donors’ inquiries through written correspondence, telephone contact, personal contact, and email as directed
   4. Submit a regular summary report of donations including donors who have lapsed or significantly changed giving habits to Development Director
   5. Input new contacts into database as received
   6. Generate accurate reports, mailing lists, queries, and statistics as requested
   7. Enter reports of call, contacts, and new contact information into donor database
   8. Maintain hard copy and electronic documentation of donations and other donor records
   9. Assist with invoicing, accounting, and reporting of grant funds
   10. Other duties that support the needs of the Development Department, as assigned

 

1. EVENTS AND MARKETING | 20%
   1. Provide administrative and technical assistance at all agency events
   2. Create mailing lists for invitations as directed
   3. Create mailing lists for appeals and newsletters as directed
   4. Prepare information packets and materials for all internal and external meetings and presentations

 
Note:  The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. The Board of Directors reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
 
This work is primarily sedentary and requires travel throughout the service area as well as within the greater Chicago areas. The work schedule varies depending on the needs and services of the organization. Evening and weekend work is necessary in order to attend meetings or to participate in events. This position will require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.