Part Time Bookkeeper

​To apply, CLICK HERE to submit resume and cover letter (all items are required)

​Job Title: Part Time Bookkeeper
Department: Administrative
Reports To: Executive Director
Supervises: Not Applicable
Salary: $20.00/hr

About Us:
JOURNEYS | The Road Home is a nonprofit organization dedicated to providing comprehensive services and shelter to individuals and families experiencing homelessness and housing instability. Our mission is to empower those we serve to achieve self-sufficiency through a continuum of care that includes housing, supportive services, and community engagement. We value diversity, equity, and inclusion and strive to create a welcoming and supportive environment for all.
 
Position Overview:
Under the general direction of the Executive Director, the Bookkeeper is responsible for the daily management and quality assurance of the financial database, the financial reporting for the agency, and the timely filing of Federal, State and local financial reports. In addition, implement and monitor procedures to communicate, educate and ensure compliance with applicable grant regulations.
 
The part time Bookkeeper is responsible for the management, quality maintenance and upkeep of the JOURNEYS financial software – Quickbooks for non-profits, financial tracking and record keeping and creating financial reports as directed by the Treasurer and Executive Director. In addition, the bookkeeper may assist with government grant billing.
 
 
Desired Qualifications:
 

1. An Associate Degree or Bachelor Degree in accounting, financial management, business or a complimentary field
2. Two to three years experience in bookkeeping
3. Proficient with QuickBooks for non-profits
4. Strong understanding of budgets and accounting standards
5. Ability to maintain appropriate boundaries with staff, volunteers and clients in all circumstances
6. Good inter-personal skills, ability to relate well with persons from a variety socioeconomic and cultural groups
7. Subscription to and integration of the agency’s core values of Respect, Teamwork, Mission-Driven and Commitment
8. Technological competency

 
 
 
Ideal Part-Time Bookkeeper Traits:
 

1. Demonstrate effective communication skills
2. Adapt to changing work priorities
3. Maintain composure under stressful situations
4. Maintain confidentiality
5. Apply common sense understanding to carry out duties
6. Take initiative in problem solving

 
 
Key Responsibilities:
 
Daily Support | 75%
 

1. Provide financial management and fiscal controls for the organization under the supervision of the Executive Director.
2. Record and report on all monies due to and held by the organization.
3. Ensure that all funds are properly deposited and disbursed in a timely manner.
4. Render monthly, quarterly and annual financial reports of the organization to the Treasurer of the Board of Directors.
5. Ensure that all Federal, State and local financial reports are filed on a timely basis.
6. Participate in the preparation of the annual budget.
7. Operate within the JOURNEYS bookkeeping and accounting system.
8. Prepare invoices and cash requests.
9. Complete the annual Schedule of Expenditures of Federal Awards (SEFA) included in the Annual Financial Audit.
10. Prepare required audit work papers for annual, state, federal, local or internal requests.
11. Work with the contracted independent CPA to conduct an annual audit.
12. Work with the Development Department to reconcile batches, bank statements and deposits
13. Train on payroll and medical/dental benefits management to assist HR as needed.

 
Grant Support | 25%

1. Close out grants and file any required financial reports including final expenditure reports with the State.
2. Agency-wide grant compliance and reporting, covering both fiscal and programmatic aspects
3. formulating agency-wide budget parameters to incorporate government contract terms, including the development and maintenance of an organization-wide cost allocation plan
4. Ensures that agency cost allocation plan is incorporated into the monitoring of grants and contracts
5. Works with Development and Program to prepare all materials for new and renewed contracts
6. Prepares reporting documents to government funders, ensuring the timely submission of all vouchers and related compliance reports
7. Supports audit requests by governmental funding agencies
8. Responsible for the invoicing and reconciliation processes related to funding drawdowns from external, federal, and state agencies.
9. Reconciles and prepares monthly and quarterly financial grant reports in according to generally accepted accounting procedures.
10. Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
11. Maintains monthly shared spreadsheets for current and pending federal, state, local, community college, foundation, and private grants.

 
 
JOURNEYS is a safe, inclusive workplace and encourages all who may be interested in the position to apply. We strongly encourage those with the following identities to apply: Black and indigenous people, Latinx people, other people of color, LGBTQIA+, women and non-binary people, people with disabilities, and others with lived experience of homelessness and/or as being part of marginalized communities. While we have a set of preferred qualifications listed, if you have other experience that you think is related, please apply and tell us about it.
 
Note:  The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
 
The work schedule varies depending on the needs of the agency. This position is primarily sedentary, may require exerting up to 20 pounds of force occasionally, and/or a negligible amount of force to  constantly to lift, carry, push, pull or otherwise move objects.